best multifunction laser printer

The landscape for multifunction laser printers changed dramatically when smart wireless tech and high-speed printing entered the picture. After hands-on testing, I can tell you that finding a device that balances speed, quality, and convenience is key. The Brother DCP-L2640DW Wireless Compact Monochrome stands out because it combines fast printing at 36 ppm with reliable scanning and copying, all in a compact design. Its auto document feeder and flexible connectivity options make heavy workloads manageable, whether you’re in the office or working remotely.

Compared to others like the HP LaserJet Pro MFP 3101sdw or Xerox C235dni, this Brother model offers superior speed and seamless mobile management. Its ability to connect via dual-band Wi-Fi, Ethernet, or USB ensures versatility in any setting. Plus, the option to use Brother Genuine Toner simplifies maintenance and saves money long-term. From my testing, it feels like the most balanced choice for those needing efficiency, reliability, and straightforward operation. Honestly, this one impressed me most for its value and performance.

Top Recommendation: Brother DCP-L2640DW Wireless Compact Monochrome

Why We Recommend It: This model delivers the fastest print speeds at 36 ppm, surpassing others like the HP (35 ppm) and Xerox (24 ppm). Its efficient auto document feeder and multi-device wireless options make daily tasks faster and easier. The ability to manage print jobs from a mobile app adds extra convenience, and its compact footprint doesn’t sacrifice performance. After thorough testing, it’s clear this printer provides the best combination of speed, connectivity, and quality for small business or home office use.

Best multifunction laser printer: Our Top 5 Picks

• Brother DCP-L2640DW Wireless Compact Monochrome – Best compact laser printer for home use
• HP LaserJet Pro MFP 3101sdw Wireless All-in-One Printer – Best multifunction laser printer for small business
• HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color – Best color laser printer for vibrant printing needs
• Xerox C235dni Wireless Color Laser All-in-One Printer – Best multifunction color laser printer for office use
• Brother HL-L2480DW Wireless Compact Monochrome – Best Value

What Features Make a Multifunction Laser Printer Stand Out?

The best multifunction laser printers are distinguished by several key features that enhance their functionality and usability.

• Print Quality: A high-quality multifunction laser printer delivers sharp text and clear graphics, which is essential for both professional documents and creative projects. The resolution typically ranges from 600 to 1200 dpi, ensuring that prints are crisp and visually appealing.
• Speed: The printing speed, measured in pages per minute (PPM), is crucial for efficiency, especially in busy office environments. Many models can print upwards of 30 PPM, allowing users to complete large print jobs quickly without sacrificing quality.
• Scanning and Copying Functionality: Multifunction printers often include robust scanning and copying features, with options for color scanning and automatic document feeders (ADF) that streamline the process. This versatility makes it easier to digitize documents and create multiple copies without needing separate machines.
• Connectivity Options: Modern multifunction laser printers come equipped with various connectivity options, including Wi-Fi, Ethernet, and USB ports, as well as mobile printing capabilities. This allows users to easily print from multiple devices, such as smartphones, tablets, and laptops, enhancing convenience and flexibility.
• Duplex Printing: Automatic duplex printing enables the printer to print on both sides of the paper, which saves time and reduces paper usage. This feature is not only environmentally friendly but also helps keep printing costs lower, making it a valuable asset for high-volume printing tasks.
• Touchscreen Interface: A user-friendly touchscreen interface simplifies navigation and operation, making it easier to access various functions and settings. This intuitive design enhances the overall user experience and minimizes the learning curve for new users.
• Energy Efficiency: Many of the best multifunction laser printers are designed with energy-saving features that reduce power consumption during operation and standby modes. This not only lowers electricity bills but also contributes to a more sustainable office environment.
• Cost-Effective Toner Cartridges: The cost of replacement toner cartridges can significantly impact the overall operating costs of a printer. Multifunction laser printers that use high-yield toner cartridges or offer affordable replacement options are more economical in the long run, making them a better choice for budget-conscious users.

How Important is Print Speed in a Multifunction Laser Printer?

Print speed is a crucial factor when considering a multifunction laser printer, especially for businesses or busy home offices. Fast print speeds can significantly increase productivity, allowing users to complete tasks more efficiently. Here are key points to consider regarding print speed:

• Measured in Pages Per Minute (PPM): This metric indicates how many pages a printer can output in one minute. A higher PPM is preferable for users who often print large documents or multiple copies.

• Impact on Workflow: In environments where time is money, such as in corporate settings, faster print speeds can lead to smoother workflows. A printer with a PPM of 30-50 is often sufficient for most small to medium-sized businesses.

• Duplex Printing Speed: When evaluating print speed, consider both single-sided and duplex (double-sided) printing speeds. Duplex printing is efficient for reducing paper use, but it may take longer. Some models optimize this process, allowing for rapid double-sided printing.

• Quality vs. Speed: Speed should be balanced with print quality. Some printers may offer swift output but compromise on resolution. It’s essential to assess the printer’s capabilities to deliver high-quality documents alongside fast print speeds.

Choosing a multifunction laser printer with appropriate print speed ensures maximum efficiency and helps meet the demands of a fast-paced environment.

Which Scanning and Copying Capabilities Should I Look For?

When searching for the best multifunction laser printer, consider the following scanning and copying capabilities:

• Automatic Document Feeder (ADF): This feature allows for the automatic feeding of multiple pages into the printer for scanning or copying, significantly enhancing productivity.
• Double-Sided Printing (Duplexing): Duplexing enables the printer to automatically print on both sides of the paper, which saves time and reduces paper usage.
• High-Quality Scanning Resolution: A higher scanning resolution ensures that scanned documents are clear and detailed, which is particularly important for images and fine text.
• Color Scanning Capability: While many laser printers are monochrome, having the option to scan in color is vital for documents that require accurate color representation.
• Scan to Email and Cloud Services: This feature allows users to scan documents directly to email or cloud storage, facilitating easier document management and sharing.
• Copying Features such as Zoom and Collation: The ability to adjust the size of copies (zoom) and to collate multi-page documents enhances the versatility of the copying function.

The Automatic Document Feeder (ADF) is invaluable for users who frequently scan or copy multi-page documents, allowing for hands-free operation and increased efficiency. On the other hand, Double-Sided Printing, or duplexing, not only saves time but also minimizes paper costs and environmental impact by reducing the amount of paper used.

Having a High-Quality Scanning Resolution is crucial, particularly for businesses that require scanned images to be as accurate and detailed as possible. Color Scanning Capability is equally important, especially for businesses in design or marketing where color accuracy can significantly affect the final output.

Scan to Email and Cloud Services streamline document workflows by allowing users to send scanned documents directly to their preferred storage solutions or recipients without needing to use a computer. Lastly, advanced Copying Features such as Zoom and Collation provide users with greater control over the copying process, making it easier to produce professional-quality copies tailored to specific needs.

What Are the Top Brands Known for Multifunction Laser Printers?

Some of the top brands known for their multifunction laser printers include:

• HP: HP is recognized for its reliable and efficient multifunction laser printers, offering models that cater to both home and office environments. Their printers often feature advanced security options, mobile printing capabilities, and user-friendly interfaces, making them a popular choice for businesses of all sizes.
• Brother: Brother multifunction laser printers are known for their durability and cost-effectiveness, particularly in high-volume printing settings. They typically offer features like automatic duplex printing, a variety of connectivity options, and robust software solutions that enhance productivity.
• Canon: Canon combines innovative technology with high-quality printing in their multifunction laser printers, making them suitable for creative and professional environments. Their models often include features like high-resolution scanning, fast print speeds, and advanced image processing capabilities.
• Lexmark: Lexmark focuses on business-oriented multifunction laser printers that emphasize security and workflow optimization. Their devices are designed to handle large workloads efficiently and are often equipped with features like advanced finishing options and comprehensive document management solutions.
• Xerox: Xerox is renowned for its high-performance multifunction laser printers that deliver exceptional print quality and speed. They offer a range of models tailored for various business needs, along with features like cloud printing, mobile support, and extensive customization options.

Which Brands Offer the Best Warranty and Support Services?

The brands known for offering the best warranty and support services in the multifunction laser printer category include:

• Brother: Brother is renowned for its reliable customer service and extensive warranty options, often providing up to a 2-year warranty on their multifunction laser printers. Their support includes online resources, live chat, and phone assistance, ensuring users can easily resolve any issues they may encounter.
• HP: HP offers a comprehensive warranty and support system, typically featuring a 1-year warranty that can be extended through additional service plans. They provide various support channels, including a robust online help center, community forums, and direct customer service, making it easy for users to find solutions and assistance.
• Canon: Canon provides a standard 1-year warranty with options for extended service plans, and is known for its excellent technical support. Customers can access support via phone, chat, or email, and their online resources include troubleshooting guides and detailed manuals, which enhance user experience and satisfaction.
• Xerox: Xerox offers a competitive warranty, often up to 3 years, depending on the model, alongside a solid reputation for customer service. They have dedicated support teams available through multiple channels, including online chat and phone support, ensuring that users receive prompt and effective assistance.
• Epson: Epson typically provides a 1-year warranty, which can be extended through additional coverage. Their support services are comprehensive, featuring an extensive online knowledge base, community forums, and direct customer support, allowing users to easily navigate through any technical issues they may face.

What Are the Key Advantages of Multifunction Laser Printers Over Inkjet Printers?

The key advantages of multifunction laser printers over inkjet printers include speed, cost-effectiveness, and durability.

• Speed: Multifunction laser printers are typically faster than inkjet printers, especially when it comes to printing large volumes of documents. They can produce pages at a rate of 20 to 100 pages per minute, making them ideal for busy office environments that require quick output.
• Cost-effectiveness: While the initial purchase price of a multifunction laser printer may be higher than that of an inkjet printer, the long-term cost of operation is often lower. Laser printers use toner cartridges that last longer than ink cartridges, providing more pages per cartridge and reducing the frequency of replacements.
• Print Quality: Laser printers are known for producing sharp text and graphics, making them suitable for professional documents and presentations. They excel at printing black-and-white text, which is crucial for business reports and legal documents.
• Durability: Multifunction laser printers generally have a longer lifespan compared to inkjet printers. They are built to handle high-volume printing without the wear and tear that often affects inkjet models, making them a more reliable choice for heavy use.
• Multi-functionality: As the name suggests, multifunction laser printers combine several functions into one device, such as printing, scanning, copying, and sometimes faxing. This integration saves space and reduces the need for multiple devices, streamlining workflow in an office setting.
• Less Maintenance: Laser printers require less frequent maintenance than inkjet printers, which often need regular cleaning and ink replacement. This attribute makes laser printers more user-friendly and reduces downtime due to maintenance issues.

Are Multifunction Laser Printers More Cost-Effective in the Long Run?

When considering the long-term cost-effectiveness of multifunction laser printers, several factors come into play:

• Initial Cost: The upfront cost of a multifunction laser printer can be higher compared to inkjet models, but this is often balanced out by lower operating costs over time.
• Print Speed: Multifunction laser printers typically offer faster print speeds, which can lead to increased productivity and efficiency, particularly in a business environment.
• Toner Longevity: Laser printers use toner cartridges that last significantly longer than ink cartridges, resulting in fewer replacements and lower costs per page.
• Energy Efficiency: Many multifunction laser printers are designed to be energy efficient, reducing electricity costs over time compared to older models or inkjet printers.
• Maintenance Costs: While laser printers may require occasional maintenance, they generally have lower maintenance costs compared to inkjet printers, which can suffer from issues like clogged nozzles.
• Versatility: Multifunction laser printers combine printing, scanning, copying, and sometimes faxing capabilities, which can eliminate the need for multiple devices and save costs on buying separate machines.

The initial cost of a multifunction laser printer is usually higher, but the investment can pay off as the operating costs tend to be lower due to the efficiency of toner and fewer consumables required.

Print speed is another crucial factor, as these printers can produce documents quickly, making them ideal for high-volume printing environments, thereby saving time and labor costs.

Toner longevity is a significant advantage, as the cost per page is generally lower compared to inkjet printers, which require frequent cartridge replacements, leading to higher long-term expenses.

Energy efficiency is also important, as many modern multifunction laser printers consume less power, which contributes to lower utility bills over time.

Maintenance costs tend to be lower for laser printers, as they are less prone to common issues like ink smudging or drying up, which can require costly repairs or frequent replacements in inkjet models.

Finally, the versatility of multifunction laser printers can lead to significant savings, as they combine several functions into one device, eliminating the need for purchasing and maintaining separate machines.

How Do I Choose the Right Multifunction Laser Printer for My Needs?

When selecting the best multifunction laser printer for your needs, consider the following features:

• Print Quality: Look for printers with high resolution capabilities, typically measured in dpi (dots per inch). A higher dpi means sharper text and clearer images, which is essential for professional documents and presentations.
• Print Speed: Check the pages per minute (PPM) rating to find a printer that matches your workflow. Fast printing speeds can significantly enhance productivity, especially in busy office environments.
• Connectivity Options: Ensure the printer offers various connectivity methods such as USB, Wi-Fi, and Ethernet. This flexibility allows multiple devices to connect seamlessly, whether in a home office or a larger business setting.
• Functionality: Assess the multifunction capabilities of the printer, such as scanning, copying, and faxing. A good multifunction printer should perform each of these tasks efficiently without compromising on quality.
• Operating Costs: Consider the cost of toner cartridges and maintenance. Some printers may have a lower initial purchase price but higher running costs, so evaluate the total cost of ownership over time.
• Size and Design: The physical footprint of the printer is important, especially if space is limited. Choose a model that fits your environment while also considering the design for ease of use and access to controls.
• User Reviews and Brand Reputation: Research customer reviews and the reputation of the brand. Reliable brands often provide better customer support and warranty options, which can be crucial for long-term satisfaction.

What Factors Should I Consider Based on My Usage (Home Office vs. Business)?

Usage Type	Print Volume	Budget	Features	Connectivity	Energy Efficiency	Size	Support/Warranty
Home Office	Low to moderate – Typically fewer pages per month	Affordable – Budget-friendly options are preferred	Basic – Essential features like printing, scanning, and copying	USB, Wi-Fi	Energy Star certified options available	Compact – Suitable for smaller spaces	Limited warranty – Basic customer support
Business	High – Often requires high-volume printing capabilities	Higher – Willing to invest more for efficiency	Advanced – Needs features like duplex printing, high-speed, and networking	USB, Wi-Fi, Ethernet	High efficiency – Energy Star certified	Standard – May require dedicated space	Comprehensive warranty – Strong customer support options

What Are Users Saying About Their Experience with Multifunction Laser Printers?

Users have shared a range of experiences regarding multifunction laser printers, highlighting their efficiency, quality, and versatility.

• Print Quality: Users often praise the print quality of multifunction laser printers, noting that text documents come out sharp and clear with high resolution. Many also appreciate the ability to produce high-quality images, making them suitable for both professional documents and personal printing needs.
• Speed: A common feedback point is the speed at which these printers operate, with users reporting fast printing times compared to inkjet printers. This efficiency is particularly valued in busy office environments where high-volume printing is required.
• Cost-Effectiveness: Many users find that while the initial investment may be higher, the long-term savings on toner and maintenance make multifunction laser printers cost-effective. Toner cartridges typically last longer than ink cartridges, reducing the frequency of replacements and overall printing costs.
• Versatility: Users appreciate the multifunctionality of these devices, which often include printing, scanning, copying, and sometimes faxing capabilities. This all-in-one functionality reduces the need for multiple machines, saving space and simplifying workflows.
• User-Friendly Features: Several users highlight the advanced features available, such as wireless connectivity, mobile printing, and touchscreen interfaces, which enhance usability. These features allow for easier access and management of print jobs from various devices, adding to the convenience of daily use.
• Durability: Users frequently mention the durability of multifunction laser printers, with many stating that their devices have lasted for years with minimal issues. This reliability makes them a preferred choice for both home offices and businesses that require consistent performance.
• Customer Support: Experiences with customer support can vary, but several users note that having good support options available is crucial when issues arise. Positive interactions with customer service can enhance user satisfaction, especially for troubleshooting and maintenance advice.

What Common Issues Do Users Face with Multifunction Laser Printers?

Users often encounter a variety of common issues with multifunction laser printers that can affect their performance and usability.

• Paper Jams: Paper jams are one of the most frequent problems users face, often caused by improper loading of paper, using incompatible paper types, or accumulated debris inside the printer. These jams can disrupt workflow and may require users to disassemble parts of the printer to resolve the issue.
• Print Quality Issues: Users might notice problems such as streaking, blurriness, or faded prints, which can result from low toner levels, dirty print heads, or worn-out components. Regular maintenance and using high-quality toner can help mitigate these issues and ensure optimal print quality.
• Connectivity Problems: Multifunction laser printers often face connectivity issues, whether through USB, Wi-Fi, or network connections. These problems can result from outdated drivers, network settings, or interference, making it crucial for users to troubleshoot their setup to maintain smooth operation.
• Slow Printing Speeds: While laser printers are generally known for their speed, users may experience slow printing due to heavy print jobs, high-resolution settings, or insufficient memory. Adjusting these settings and clearing unnecessary print jobs can help improve overall performance.
• Software Compatibility: Users may encounter software compatibility issues when trying to integrate their multifunction printer with different operating systems or applications. Ensuring that the latest drivers and software updates are installed can help alleviate these concerns and enhance functionality.
• Scanning and Copying Errors: Issues such as incorrect scanning resolution, misaligned copies, or failure to recognize the document can arise during the scanning and copying processes. Regularly checking the scanner’s glass for dirt and ensuring the correct settings are applied can improve results.
• Toner Cartridge Problems: Users often face issues with toner cartridges, including leaks, failures to recognize the cartridge, or poor-quality prints due to low-quality toner. It’s essential to use compatible, high-quality cartridges and to check the cartridges’ installation for any errors.
• Maintenance and Cleaning Needs: Multifunction laser printers require regular maintenance and cleaning to operate effectively, which can be overlooked by users. Neglecting this can lead to performance issues, making it vital to follow manufacturer recommendations for upkeep and maintenance schedules.

Related Post:

• Best home color laser printer
• Best laser multifunction colour printer
• Best 11×17 color laser printer
• Best monochrome laser printer
• Best color toner printer