best small business laser printer

The first thing that struck me about this Brother DCP-L2640DW Wireless Compact Monochrome was its all-in-one design—compact, yet packed with features that small businesses need. I tested its print speed of up to 36 ppm, and it handled multi-page scans with ease, saving me tons of time. Its fast, high-quality black-and-white prints and flexible wireless options make it perfect for busy offices without clutter.

What really stands out is its seamless mobile connectivity through the Brother Mobile Connect app, which lets you manage your print jobs remotely. It also offers a reliable, built-in auto document feeder and multiple connection options, including Ethernet and USB. After comparing it with other options, like the HP LaserJet Pro, which is reliable but lacks the multifunction versatility, this Brother model combines high productivity with affordability and easy management. If you want a dependable, all-in-one laser printer that won’t take up much space, I recommend the Brother DCP-L2640DW Monochrome 3-in-1—trust me, it’s the real workhorse for your small business.

Top Recommendation: Brother DCP-L2640DW Wireless Compact Monochrome

Why We Recommend It: It offers the fastest print speed at 36 ppm, a large 50-page auto document feeder, and versatile wireless connectivity, including dual-band Wi-Fi and Ethernet. Its all-in-one design simplifies your workflow, and the mobile app makes remote management straightforward—features that outshine competitors like HP or other basic models.

Best small business laser printer: Our Top 5 Picks

• Brother DCP-L2640DW Wireless Compact Monochrome – Best compact laser printer for small business
• HP LaserJet Pro MFP 3101sdw Wireless All-in-One Printer – Best all-in-one laser printer for small business
• Brother HL-L2405W Wireless Compact Monochrome Laser Printer – Best affordable monochrome laser printer
• Brother HL-L2460DW Wireless Monochrome Laser Printer – Best monochrome laser printer for small business
• HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color – Best color laser printer for small business

What Key Features Should You Consider for a Small Business Laser Printer?

When selecting the best small business laser printer, there are several key features to consider:

• Print Speed: The print speed of a laser printer is crucial for maintaining productivity in a small business. Measured in pages per minute (PPM), a faster printer can handle large volumes of printing more efficiently, reducing wait times and improving workflow.
• Print Quality: High print quality is essential for producing professional documents. Look for printers with a high resolution, typically measured in dots per inch (DPI), to ensure that text and graphics appear sharp and clear, which is particularly important for marketing materials and reports.
• Connectivity Options: The best small business laser printers should offer various connectivity options such as USB, Ethernet, and Wi-Fi. This flexibility allows multiple users to access the printer from different devices and locations, enhancing collaboration and convenience.
• Cost of Consumables: Consider the cost of toner cartridges and maintenance kits, as these can significantly impact the overall operating costs of the printer. Opt for models with high-yield toner options that provide more pages per cartridge, thereby reducing the frequency and cost of replacements.
• Multi-functionality: A multi-function laser printer that combines printing, scanning, copying, and faxing capabilities can save space and money for small businesses. This versatility allows businesses to handle various tasks without needing multiple devices, streamlining office operations.
• Paper Handling: Evaluate the paper handling capacity and types supported by the printer. Features such as automatic duplex printing (double-sided printing) and a variety of media sizes and types can enhance efficiency and accommodate different printing needs.
• Energy Efficiency: Look for energy-efficient models that consume less power and may offer energy-saving modes. This not only helps reduce electricity costs but also contributes to environmental sustainability, a growing concern for many businesses.
• Warranty and Support: A robust warranty and reliable customer support are essential features to consider. A good warranty can provide peace of mind against defects, while accessible support can help resolve issues quickly, minimizing downtime.

What Are the Leading Small Business Laser Printers of Today?

• Brother HL-L2350DW: This compact monochrome printer is designed for small offices with limited space. It offers fast printing speeds of up to 32 pages per minute and automatic duplex printing, which helps save paper costs.
• HP Color LaserJet Pro MFP M479fdw: A multifunction printer that combines printing, scanning, copying, and faxing capabilities, making it ideal for busy workplaces. It features a robust security suite and can print in vibrant color, enhancing the quality of documents.
• Canon imageCLASS MF445dw: This versatile all-in-one printer is known for its rapid print speeds and high-quality output. It also includes advanced features like mobile printing and a user-friendly touch screen for easy operation.
• Xerox B225: A compact and reliable monochrome laser printer that is perfect for small teams needing high-quality black and white prints. Its wireless connectivity options and security features make it a strong choice for businesses concerned about data protection.
• Lexmark MB2236adw: This printer is ideal for small business environments, offering fast print speeds and a small footprint. It includes features such as duplex printing and a built-in scanner, allowing for efficient workflow management.

Which Printers Excel in Print Quality for Professional Documents?

The main options for the best small business laser printers that excel in print quality for professional documents are:

• HP LaserJet Pro M404dn: This printer offers exceptional text quality and sharp graphics, making it ideal for professional documents.
• Brother HL-L8360CDW: Known for its vibrant color output and high-resolution printing, this model is perfect for businesses that require high-quality color documents.
• Lexmark B2236dw: A compact printer that delivers crisp black-and-white prints with fast speeds, suitable for producing professional reports and presentations.
• Canon imageCLASS LBP612Cdw: This printer provides high-quality color and monochrome prints with excellent detail, making it a great choice for marketing materials.
• Xerox Phaser 6510: This printer stands out for its color accuracy and detail, ensuring professional-looking printouts for brochures and flyers.

The HP LaserJet Pro M404dn is designed for small to medium businesses and is known for producing sharp text and detailed graphics with a resolution of up to 1200 x 1200 dpi. Its fast printing speed and robust security features make it an excellent choice for a professional environment where quality and efficiency are paramount.

The Brother HL-L8360CDW excels in producing high-quality color prints, thanks to its high print resolution of 2400 x 600 dpi. It also supports a variety of media sizes and types, making it versatile for different printing needs, from presentations to marketing materials.

The Lexmark B2236dw is a compact laser printer that focuses on black-and-white documents, offering high-quality prints at a resolution of up to 2400 x 600 dpi. Its fast print speeds and energy-efficient design make it a practical choice for businesses needing reliable and professional document printing.

The Canon imageCLASS LBP612Cdw combines a compact design with high-quality color printing capabilities, producing vibrant images and sharp text at a resolution of 600 x 600 dpi. Its user-friendly interface and mobile printing options add convenience for busy professionals.

The Xerox Phaser 6510 is recognized for its color printing capabilities, providing exceptional detail and accuracy for both text and images. With a print resolution of up to 1200 x 2400 dpi, it is particularly well-suited for producing professional brochures, flyers, and other marketing materials that demand high-quality output.

How Do Different Models Compare in Terms of Cost Efficiency?

Model	Cost	Efficiency	Print Quality	Operating Cost per Page	Monthly Duty Cycle	Connectivity Options	Warranty Period
Model A	$150 – Budget-friendly option	20 pages/min – Good for small workloads	High – Excellent for sharp text	$0.05	1,500 pages	USB, Wi-Fi	1 year
Model B	$300 – Mid-range pricing	30 pages/min – Suitable for moderate use	Very High – Great for graphics and documents	$0.04	3,000 pages	USB, Wi-Fi, Ethernet	1 year
Model C	$450 – Premium choice	40 pages/min – Ideal for high-volume printing	Superb – Best in class for color accuracy	$0.03	5,000 pages	USB, Wi-Fi, Ethernet	2 years

What Laser Printers Offer the Fastest Printing Speeds?

Several laser printers are known for their fast printing speeds, making them ideal for small businesses.

• HP LaserJet Pro M404dn: This printer boasts a printing speed of up to 40 pages per minute (ppm), allowing businesses to handle high-volume printing tasks efficiently. It features automatic duplex printing, which saves time and paper, making it a great choice for environmentally conscious offices.
• Brother HL-L6200DW: With a remarkable printing speed of up to 48 ppm, this model is designed for heavy workloads and can accommodate large print jobs with ease. Its large paper capacity and wireless connectivity options enhance productivity for small businesses, enabling quick and convenient printing from various devices.
• Lexmark B2236dw: This compact printer delivers impressive speeds of up to 36 ppm, making it suitable for small office environments. It also includes features such as wireless printing and mobile printing capabilities, which provide flexibility and ease of use for busy professionals.
• Xerox Phaser 6510: Capable of printing up to 30 ppm, this color laser printer stands out for its vibrant color output and high-quality prints. It is equipped with a range of connectivity options, including Wi-Fi, which allows for seamless integration into a small business’s network.
• Canon imageCLASS LBP6030w: This compact printer offers printing speeds of up to 19 ppm, making it one of the fastest in its class for small office use. Its small footprint and wireless capabilities make it an ideal choice for businesses with limited space and a need for efficient printing solutions.

What Are the Main Benefits of Using Laser Printers for Small Businesses?

Laser printers offer several key benefits for small businesses. Their efficiency and quality make them an ideal choice for various printing needs.

• Speed: Laser printers print documents quickly, making them suitable for high-volume tasks. This efficiency means less time waiting for prints, allowing staff to focus on other business activities.

• Cost-Effectiveness: Although laser printers have a higher initial cost compared to inkjet models, they often provide lower cost-per-page. The toner cartridges last longer than standard ink cartridges, reducing the frequency of replacements and overall printing costs.

• Print Quality: Laser printers deliver sharp text and high-quality graphics, which is essential for professional documents, marketing materials, and presentations. This quality enhances the brand image of the business.

• Durability: Laser printers can handle heavy workloads and are generally more reliable than other types of printers. Their construction is designed for longevity, making them a solid investment for regular usage.

• Less Maintenance: Laser printers require less maintenance than inkjet printers, as they don’t suffer from issues like clogged ink nozzles. This reliability translates to fewer interruptions in workflow.

Choosing a laser printer can significantly boost productivity and reduce operational costs for small businesses.

How Can You Select the Right Laser Printer for Your Specific Business Needs?

Selecting the right laser printer for your small business requires consideration of several key factors to ensure it meets your specific needs.

• Print Volume: Consider how many pages you print on a monthly basis. A printer with a higher duty cycle is better suited for businesses that require substantial printing, as it can handle larger workloads without frequent maintenance.
• Print Quality: Evaluate the resolution and quality of prints, especially if your business involves producing marketing materials or professional documents. Higher DPI (dots per inch) ratings generally indicate sharper and clearer output, which is essential for maintaining a professional image.
• Speed: Look at the page-per-minute (PPM) rate of the printer, as this can significantly impact productivity. A faster printer enables quicker turnaround times for projects and helps keep workflow efficient, particularly in busy office environments.
• Connectivity Options: Assess the available connectivity options such as USB, Wi-Fi, or Ethernet. Depending on your office layout and the devices used, having the right connectivity can streamline printing processes and enhance convenience for multiple users.
• Cost of Consumables: Examine the cost of toner cartridges and other consumables, as this can affect long-term operating costs. Some printers may have a lower initial purchase price but higher ongoing costs, so calculating the total cost of ownership is crucial for budgeting.
• Size and Design: Consider the physical dimensions and design of the printer, especially if space is limited in your office. A compact printer that fits well within your workspace can help maintain an organized environment while still providing the functionality needed.
• Multifunction Capabilities: Determine if you need additional features such as scanning, copying, or faxing. Multifunction printers can save space and money by combining several devices into one, making them a practical choice for small businesses with diverse needs.
• Brand Reliability and Support: Research the brand’s reputation for reliability and the availability of customer support. A reliable brand with good customer service can provide peace of mind, ensuring that assistance is available in case of issues or repairs.

Related Post:

• Best rated color laser printer
• Best black and white toner printer
• Best bargain laser printer
• Best laser home office printer
• Best small color laser printer